Amended September 1, 2012 & October 17, 2017
Article I. Name and Location
The name of this non-profit association shall be Defense Acquisition University Alumni Association, hereafter referred to as the “Association.” Headquarters is located at the Defense Acquisition University (DAU) at Fort Belvoir, Virginia.
Article II. Purpose
The Association is formed exclusively for educational purposes within the meaning of Section 501(C)(3) of the Internal Revenue Code of 1954, specifically for the purpose of promoting the welfare of the Defense Acquisition University, with which it is affiliated.
Article III. Objectives
A. The objectives of this organization are to provide:
1. A members’ forum for continuing professional growth of the defense acquisition community.
2. A source of defense acquisition management expertise to promote the Defense Acquisition University’s reputation as a world-class acquisition learning center.
B. Notwithstanding any other provision of this Constitution, the Association shall only engage in activities permitted to be carried on:
1. By an organization exempt from federal income tax under Section 501(C)(3) of the Internal Revenue Code of 1954 (or the corresponding provision of any future United States Internal Revenue Law,) or
2. By an organization, contributions to which are deductible under Section 170(C)(2) of the Internal Revenue Code
of 1954 (or the corresponding provision of any future United States Internal Revenue Law.)
C. In furtherance of its objectives:
1. No part of the net earnings of the Association shall be used for the benefit of any individual officer or member.
2. No part of the activities of the Association shall be for lobbying, or otherwise attempting to influence legislation, and the Association shall not participate in, or intervene in (including the publishing or distribution of statements) any political campaign on behalf of any candidate for public office.
Article IV. Membership
A. Qualifications and Classes of Membership.
1. Regular Members. Graduates of the program management courses, executive courses, short courses and learning modules given by the Defense Acquisition University, and present and past faculty and professional staff members assigned to DAU shall be eligible to become Regular Members.
2. Associate Members. Individuals in Government and Industry who are currently serving, or who have previously served, in defense acquisition program management positions but who do not qualify for Regular Membership, are eligible to become Associate Members.
3. Honorary Members. The Association may, upon approval by a two-thirds secret ballot vote of votes cast by the Board of Directors, elect individuals who have made outstanding contributions in the area of defense acquisition management or to the Defense Acquisition University. Such recognition shall be limited to two (2) individuals per year, but it is not mandatory that the two Honorary Memberships be awarded each year. Honorary Membership is for life, and no annual dues or other assessments are applicable. In addition, the current and past Presidents of DAU and the current and past Commandants of the Defense Systems Management College (DSMC) and members of the Board of Advisors are automatically Honorary Members.
B. Rights and Privileges. Only Regular Members shall be entitled to vote, hold elected office or be appointed to chair a standing committee of the Association.
C. Application. Applications for admission to the Association shall be made on a form provided by the Association, shall include the applicable fees, and shall be forwarded to the Association address indicated on the application form.
D. Termination and Reinstatement. Membership can be terminated for two reasons:
1. For non-payment of dues, after a sixty day grace period. Reinstatement may be granted upon payment of dues during any subsequent cycle.
2. By a four-fifths vote of votes cast by the Association’s duly elected officers, upon finding that the conduct of a member is prejudicial to the interest of the Association.
Article V. Management and Operations
A. Officers, Members-at-Large, Immediate past president, Service Representatives and Associate Board Members.
1. The Officers of the Association shall be Regular Members and shall consist of a President, four (4) Vice Presidents, a Secretary, and a Treasurer.
2. The Members-at-large shall consist of 5 elected Regular Members.
3. The immediate past president shall be a Regular Member and shall automatically be a board member.
4. Service representatives shall be Regular Members and shall be appointed by each of the 4 Uniformed DoD Services – Army, Air Force, Navy and Marine Corps. The Navy representative will speak for the Coast Guard as well.
5. Non-voting associate board members shall be Regular Members and shall be appointed by the president and confirmed by a two-thirds majority of DAUAA voting Board members that cast votes.
6. Terms of office for officers and Members-at-large shall be for 2 years.
7. Terms of office for the immediate past president, service representatives and associate board members will be indefinite. Terms of office of service representatives will be determined by the respective services based on recommendations of the DAUAA board. Terms of office for each associate board member will be determined by the president and a majority of the board present, in order to best meet Association needs.
8. Responsibilities of all board members described above are covered in the Board Operating Procedures. Ceremonial installation of officers shall occur in conjunction with an annual DAU Symposium or at some other appropriate event. .
B. Board of Directors.
1. The power of administration, management, and operation, as well as dissolution of the Association, shall be vested in the Board of Directors. The President of the Association shall likewise be the President of the Board of Directors, who shall preside at all meetings of the Association and of the Board of Directors. The Vice President (Operations) will preside in the President’s absence, with the Vice Presidents for Membership, Symposium and Communications in order of precedence after that.
2. The voting members of the Board of Directors shall consist of the elected officers of the Association, the Immediate Past President, five members elected at-large, and four Service representatives – the latter appointed by each DoD military service.
3. Up to 5 non-voting “associate” board members may be appointed by the president and confirmed by a two-thirds majority of DAUAA voting Board members that cast votes. These appointments are for the purpose of obtaining additional advice and counsel from experienced acquisition professionals. Term length of each “associate” board membership is determined by the president and a majority of the board available, based on the needs of the Association.
4. All board members, including at-large members, may serve additional elected terms beyond their initial elected term.
C Finances. Finances of the Association shall be administered by the Finance Committee, chaired by the Treasurer
and with the President as an Ex-Officio member. Obligation and disbursement of funds shall be as described in the
D. Procedures. The latest edition of “Robert’s’ Rules of Order” shall be used as a reference for the conduct of all
Association business functions. Additional guidance for managing the organization will be published in the
E. Committees. The activities of the Association shall be conducted through voluntary groups of members organized
into committees as described in the Operating Procedures.
F. Board of Advisors. A Board of Advisors, to be chaired by the President of DAU, will be established as required and
upon mutual agreement between the DAU and DAUAA Presidents to provide specific guidance and counsel to the
Association on top-level strategic issues. The Board’s roles and responsibilities are described in the Operating
G. Chapters. Chapters may be formed wherever significant numbers of members are located. A petition to charter a
chapter, containing at least fifteen (15) current members of the Association, shall be submitted as described in the Operating Procedures.
Article VI. Nominations and Elections.
A. Nominations. Nominations from current Regular members shall be solicited for Officers and Directors-at-Large, as described in the Operating Procedures. The Nominations and Elections Committee – chaired by the Vice President for Operations – shall prepare an eligible slate of officer and member-at-large candidates every two years – early to mid-year – with appropriate background information including biographical sketches of candidates.
B. Elections. Elections shall be conducted by the Nominations and Elections Committee using a ballot vote of all
Regular Members in good standing, in accordance with the Operating Procedures. For each ballot position, the
person with the most affirmative votes cast will fill that position.
C. Resignations. An Officer or Board Member who can no longer fulfill the responsibilities of office shall offer his or her
resignation in writing to the President of the Association.
D. Termination. An Officer or Director who is not fulfilling the responsibilities of office may, by two-thirds of votes cast
by voting members of the Board of Directors, be removed from office. This will be done by written or electronic
E. Filling of Vacancies. Vacancies in Officer or Board positions shall be filled by appointment of the President based upon nominations solicited from, and confirmed by, the Board of Directors. Two-thirds of votes cast by voting members of the Board of Directors are necessary for confirmation.
Article VII. Meetings.
A. Board Meetings.
1. The Association shall hold at least two (2) Board of Directors meetings annually, one of which is in conjunction with the annual DAU symposium or some other appropriate event.
2. All Board Meetings shall be open to all members of the organization; however, only voting Board Members may present motions and vote. Ceremonial installation of officers shall be conducted at the annual DAU symposium or at some other appropriate event.
3. A quorum shall consist of more than 50 percent of the current voting Board Members and is necessary to conduct business. Board Members unable to attend may give their written proxy to another Board Member or to the Secretary. Proxies are for establishment of a quorum only, and do not entitle the holder to additional
votes. Motions or measures will pass or fail on a majority of the votes cast by voting board members present.
4. Special Board Meetings may be called by the President as required; telecommunications are encouraged, provided a quorum is obtained.
B. Annual Symposium. The Association shall conduct an annual symposium on behalf of DAU. The purpose of the symposium is to provide a training and education forum for members and other acquisition professionals – Government and industry – to update their program and acquisition management skills, and to gain insight into |
acquisition policy initiatives.
Article VIII. Dues and Assessments
A. Payment of annual dues shall establish both Regular and Associate Membership in the organization. Dues are payable at the time of application for either 1 year or 3 year memberships and will expire twelve or thirty six months respectively from date of application. Memberships in arrears sixty days shall be terminated. The dues structure is described in the Operating Procedures.
B. No assessments other than dues shall be levied against any member of the Association.
C. Solicitation of Alumni Funds. The Association may, in accordance with Federal and State laws and regulations,
solicit contributions from individuals, organizations, and corporations.
Article IX. Pecuniary Liability
A. The Association is a private, not-for-profit association. It is neither an appropriated nor a nonappropriated fund instrumentality. There is no official relationship between the activities of the Association and those of DOD personnel who are members and/or participants.
B. A copy of this Constitution and Operating Procedures shall be posted at all times on the Association’s web site, and a copy shall be present at all Board of Directors’ meetings. All companies, organizations, and individuals with whom the Association transacts business shall take strict and careful notice of the provisions of this Article.
C. The Board of Directors has the authority to invest monetary assets of the Association in interest bearing accounts.
Article X. Amendments
This Constitution may be revised by two-thirds of the votes cast in a ballot membership vote, provided that the membership is provided at least 30 days to vote on any proposed revisions. Regular and Associate Members of the Association may propose amendments to this Constitution, in writing, to the Vice President (Operations). Only Regular Members may vote on amendments to the Constitution.
Article XI. Dissolution
Upon dissolution of the Association, the President of the Association shall, after paying or making provisions for the payment of all liabilities of the Association, dispose of all of the assets of the Association in such manner or to such organization or organizations organized and operated exclusively for charitable, educational, religious, or scientific purposes, as shall at the time qualify as an exempt organization or organizations under Section 501(C)(3) of the Internal Revenue Code of 1954 (or the corresponding provisions of any future United States Internal Revenue Law) as the President shall determine.
Article XII. Order of Precedence
A. In the case of any omission or conflict between this Constitution and Department of Defense Regulations or other pertinent directives, the latter shall govern.
B. In the case of any omission or conflict between this Constitution and the Association Operating Procedures, the Constitution shall govern.